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Minutes from April 27, Buhl Model Railroad Society
Next Meeting: Monday,
June 1 from 6:30 p.m. to 8:30 p.m. in the Buhl Preschool Room adjacent
to the Wilson Room. *Follow directions posted in second floor
hallway. George Dell to bring two of his favorite prints so we can prepare to place them on auction on e-bay.
1. Minutes: April minutes read and approved.
2. Set-Up Report:
Ken Rodgers: Report given on the physical arrangement for the
2009 holiday train show. Drawing on next page.
A. Gym floor specs the same as recorded in our Feb. 27 minutes. B. Additional:
a. Found: One more electrical
receptacle (floor receptacle ) along the right hand side of the
gym. See drawing.
b. Display areas: to be in
10’ x 14’ blocks with 10’ x 10’ actual display
area with 4’ between displays. A person could request more
than one 10’ x 14’ display area if needed.
c. Displays to be on outside walls of
the gym floor with a walkway running along the displays. d. Ten (non-electrical) displays to be placed down the center of the gym. e. Six display areas also available in the hallway. e. Diagram was passed out, as part of Ken’s report. f. QUESTION: CAN THE GYM BE MADE SECURE FOR THE 2009 SHOWING?
3. Report on our LOGO
by George Dell: George passed around pictures and possibilities
for our logo. After discussion, our Society decided that we would
like to feature a different train engine in our logo. Rather than
having a picture of Big Boy, our desire was to use the engine on
display at Greenville, PA since this would be more local. George
Dell to design the logo.
A. Our committee asked if George Dell
would bring in two of his favorite pictures so that
our society could auction them off on e-bay as limited-edition
prints. We’ll decide at our next meeting
further detail about pricing such as a beginning
point for bids etc. Use of proceeds for the auction to be used as
working capital for our society.
3. Discussion of
Mission Statement: Mission statement revised by deleting the last
sentence so that it now reads: “To introduce and promote
the appreciation and legacy of model railroading to all ages through an
annual holiday model train show as a part of the program of
(BCRC) The Buhl Community Recreation Association.”
4. Relationship to Buhl Community Recreation Center. (Further known in our minutes as BCRC?) Questions:
A. Donations: We understand that all donations, over-cost, are to be given to BCRC. B.
Our relationship to BCRC? We understand that our society is a
part of BCRC and program, not just an outside group using Buhl
facilities. We want to be certain that we are acting in
formal approval with BCRC and it’s board. C. Treasury Account: Are we permitted to open a treasury account? D.
Request: That we always have a member of the BCRC at all of our
meetings so that we are always on the same page as BCRC.
5. Further Business:
A. All board members incurring costs to submit these costs to our treasurer. B.
Suggestion: That contact be made to TOM ULMER of New Wilmington,
PA to see if he would like to participate in our December show and
invite to be a part of our society. Tom is an avid train
Request: Action on publicity: newspaper, t.v. cable,
publicity in BCRC front hallway. Suggestion that a picture from
our ‘08 show to be included in the bulletin board display
of BCRC activities. D.
Question: Have arrangements been made with the library to set up
promotional displays for our ‘09 show. Bob Shannon has many
display items which could be used. Minutes prepared by David Davis, in absence of Lee Weber, Secretary