The initiation fee shall be $35.00 for all members. This fee shall
preferably be paid in total upon joining, and preclude dues for the first month.
The dues shall be $15.00 per month for all members. Dues are due each
month. Dues shall be considered in arrears as of the close of the last meeting
of the month. Arrears in excess of three months are cause for loss of membership
unless extended by the Board of Directors. The President shall also be Chairman
of the Board.
Regular members shall be employees of the company, employee family members
or retired company employees. Charter members are original club members.
Junior members are employee family members under 18 years old. Honorary members
are deemed so by the Club as a result of some philanthropic gesture that
benefits the club or the hobby of model railroading in general.
The Board of Directors shall be composed of the elected club officers.
Each member is expected to donate a minimum of four (4) items for use on the
layout, or other donation in kind as approved.
The club shall establish standards for the model railroad. All club owned
equipment placed on the layout shall comply with these standards.
Each member shall be responsible for adherence to standards of all his/her
equipment on the layout and for the maintenance of the equipment.
The club shall not be responsible for the personal property of the members.
Members leaving personal property at the club do so at their own risk.
Any structures, scenery or other equipment which is added or affixed to the
club layout shall become club property.
Junior members must be accompanied by a regular member at all times when at
club facilities.
Damage(s) to property shall be replaced (but not necessarily repaired) by
the person responsible for the damage, if necessary. Failure to do so will
result in action by the Board of Directors.
All checks written on the club checking account will require the signature
of the president or treasurer.
All expenditures in totaling in excess of Fifty Dollars ($50.00) must be
approved by the membership present at a regular meeting. Expenditures totaling
less than fifty dollars must be approved by the Board of Directors.
The Treasurer shall oversee all expenditures.
Election of officers shall take place at a regular meeting each fall. There
is no limit for number of terms.
A member may offer his personally owned models/equipment for sale to the
Club. If the club approves the purchase, the owner will be paid the agreed upon
negotiated price by the club and the club inherits all property rights from the
purchase.
The President's duties/functions shall include: maintaining the integrity of
the club, upholding the club's constitution and bylaws, overseeing club
activities, helping coordinate activities, conducting club meetings, providing
leadership to the club, acting as official representative of the club for
Lockheed Martin Astronautics as well as the community, ensuring that an
inventory of club property is maintained, and delegating tasks that are suited
to the best interests of the club.
The Treasurer's duties/functions shall include: collecting dues, maintaining
the club bank accounts, and reimbursing purchases for the club (payable by check
only to the purchaser for the amount of the purchase and an itemized account of
the transaction shall be recorded), reporting the club treasury balance at
regular meetings and keeping record of members' dues payments, acting for the
President when the President is unavailable, itemizing expenditures by category,
(e.g., dues, benchwork materials, scenery, library materials, operating expenses
and so forth), presenting an annual report at the first regularly scheduled
meeting in January which summarizes the previous years' finances and
expenditures per category, and depositing all funds received for the club in a
timely fashion (preferably the next business day - all cash received by the club
shall be collected for deposit only).
The Secretary's duties/functions shall include: recording minutes for each
regular club meeting, arranging for club meeting notices to be placed in the
Lockheed Martin Astronautics Newsletter and the Lockheed Martin Astronautics
intercompany video news information service, maintaining records of previous
meeting minutes, serving as librarian for the club library (assemble & maintain
lists of donated and purchased materials provided from the club's members), and
overseeing a signout log for materials borrowed from the library.
